![]() Peterson’s “Do Folder” system is one she came up with herself. “These are the things that are urgent and important,” Peterson said of what’s in the folder. This is what she calls her “Do Folder.” It contains papers related to the most pressing tasks of her day. If you catch Kathy Peterson during the workday, she’ll probably have with her a clear plastic folder containing a few sheets of paper. If you can make a decision about where that piece of paper goes, it’s either out of your head or on your to-do list.” “The time management killer is when people pick up the same piece of paper six times. “You have to make a decision,” Birmingham said. Her motto is: “Trash it, file it or delegate it.” To combat this, Birmingham recommends acting quickly when new tasks or papers hit your workspace. Whatever the item is, if it has yet to be put away, used or disposed of, it’s taking up space. Everything that doesn’t have a logical home is what Joy Birmingham, assistant director of leadership and professional development for Learning & Organization Development, likes to describe as a postponed decision. Whether you’re as organized as Peterson or you’ve got room to improve, check out these ideas on how to cut down on desk clutter and create a workspace that can maximize your productivity.Ī simple first step toward a clutter-free desk is finding places to store your items and documents. And for Peterson, the deliberate layout of her workspace is a key part of how she’s able to do her job. Her desk is a busy place, but it’s an orderly one, too. She does that job from a desk that has post-it notes tucked around her two computer monitors, stacks of papers sitting on wire racks and binders looming on shelves overhead. “My job is to make sure that everyone here has the ability to collaborate, communicate and work in an environment that’s functional and low-stress,” Peterson said. She also manages the calendars of members of the unit’s leadership and keeps track of budgets and travel arrangements. ![]() Her job has her overseeing the availability and allocation of eight conference rooms and enough work space for 18 faculty members and 95 post-doctoral and graduate students. ![]() As an administrative coordinator for the Rhodes Information Initiative at Duke and Bass Connections, Kathy Peterson has plenty to do.
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